Purchase Orders

The Purchase Order system manages real time tracking and re-ordering of inventory. Integrated with Sales Quotes, RFQ, Inventory, Vendors, AP and GL.  Track orders from placement to payment.  Set your re-order points, generate reports and then select what you want to reorder.  Also, can be used for purchasing agents who buy per the customers orders. Convert received POs into AP vouchers.

Purchase Order Maintenance Form

• Direct entry or conversion from Sales Quotes or Sales Orders.
• Assign multiple vendors to the same stock item.
• Order using your part number and print PO showing vendor part number.
• Order unit of measure can be different than stocking unit of measure.
• Purchase order numbers can be auto generated or manually assigned.
• Track purchases by delivery date, vendor, and part number.
• Maintain complete purchase history of items received.
• Each line item can have unlimited notes that print on the PO.
• Link to customer sales order or RFQ.
• Provides  for a stock receipt worksheet.
• Barcode interface for automatically uploading item received data from hand-held barcode reader.
• Allow for partial receipts and track open POs.
• Receive items into specific warehouses and bin locations.
• Allows assigning four add-on cost per line item and  prorate cost of items at time of PO receipt.
• Receipt processing and posting updates inventory in real-time.
• Receipt posting generates batch that links to GL.
• Assign warehouse receipt for each incoming PO.
• Allows entry of port of landing, B/L  or AWB, carrier, and unlimited comments for each receipt.
• Add new  items and vendors at time of line item entry.
• Setup vendor equivalent item numbers and cost at time of line item entry.
• Record purchase history by vendor, Limited by disk space and Database File size.
• Purchase Orders can print on laser forms using plain paper.
• Automatic link to fax and email.
  
• Reports
• Plain paper laser purchase order form.
• Receipt worksheet.
• Posting journal of receive stock.
• GL posting journal to record incoming asset.
• Open sales order for incoming stock.
• Open PO bye item, vendor, arrival date.
• History report by item, vendor, range of POs, range of dates.
• Re order stock report.

Purchase Order Receiving Items  Form

Purchase Order Adjusting Transaction Form

Purchase Order Query Open and Received Items Form

Purchase Order to AP Voucher Creation Form