Accounts Payables

The Accounts Payables system supports both a voucher control system and manual check processing system.  Process both Non-AP and AP vendor invoices.  Print checks on laser forms.  Cash management reports allow for cash flow planning.  Vendor invoices link to Purchase Order received file for payment validation.  Extensive purchase order to AP vouchering control system.

Accounts Payable Vendor Master Maintenance Form

• Vendor master screen displays pertinent Vendor information, company name, address, last check issued, account status, remit to address, etc.
• Unlimited vendor entries (limited to disk space).
• Unlimited historical data (limited to disk space).
• Link master vendor record to user definable ship to codes, ship via  codes, GL Disburse Account, buyer code, terms codes, etc.
• Vendor code is nine alphanumeric characters.
• User definable AP aging periods.
• Open item query with drill down to invoice detail.
• Historical analysis of voucher paid.
• Voucher processing system allows entry of vendor invoice for payment at a later date.
• Non AP vouchers allow entry of vendor invoices for immediate payment.
• Manual check processing for entering checks written by hand.
• Quick check function allows one step entry and check printing one check at a time.
• Voucher processing allows selection of invoices due for a given date.
• Select invoices to pay that have discounts due for payment.
• Select invoices to pay by range of vendors or voucher numbers.
• Defer vouchers for payment at later time.
• Print checks on laser format.
• Void check processing for lost checks.  Voided check reopens voucher for re-processing.
• Link to General Ledger.
• GL Batch posting have own batch Number series.
• End of period processing, optional.
  
  Reports
• Open item status report.
• Payment history.
• Brief vendor lists.
• Master vendor lists.
• Vendor  lists, select range of: vendors.  Sort by vendor name, vendor code.
• Vendor Labels.
• Accounts Payables aging. For range of vendors. Sort by vendor code. Select due date cutoff.  Summery or detail.
• AP to GL Distribution Journal.  List checks paid section,  Disbursement section, AP section.
• Check register.
• Cash requirements report.

Accounts Payable Vendor Status Form

Accounts Payable Voucher Maintenance Form

Purchase Order to AP Voucher Creation Form